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Accountant job description template

A ready-to-copy job description for a fresher accountant and an accounts intern, with screening questions that test real bookkeeping judgement and a short guide to what to look for in applicants.

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In short

A fresher accountant records daily transactions in accounting software, reconciles bank and party accounts and helps close the books each month. GST and TDS work stays at the level of entries and workings under supervision. Ask for a commerce degree, hands-on Tally or similar software, sound Excel basics and careful, honest handling of numbers.

Accountant job description template

Fill in your company details once and both versions below update: the full-time job for freshers and the internship. Copy the one you need into your job post.

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1. Full-time accountant (fresher)

Accountant (fresher)

Company: [Company name]
Location: [Location] · Work mode: [Work mode]
Employment type: Full-time
CTC: [CTC for the full-time role]
Joining: [Joining date] · Apply by: [Apply by]

About [Company name]

[About your company]

About the role

[Company name] is hiring a fresher accountant to keep its books accurate and up to date. The accountant records daily transactions, matches bank and party statements to the ledgers and helps the finance team close each month on time. A senior accountant reviews the work and teaches GST and TDS entries, audit schedules and the month-end routine on the job. The role suits a commerce graduate who likes checking details.

What you will do

  • Record sales, purchase, receipt, payment and journal vouchers in the accounting software with the right ledger, date and narration
  • Match the bank statement with the bank ledger every week and prepare the reconciliation, listing any difference that cannot be explained for a senior to review
  • Reconcile customer and supplier statements with the party ledgers and list the invoices, payments or credit notes that do not agree
  • Check expense claims and petty cash vouchers against bills and approvals before booking them
  • Prepare sales invoices and credit notes from approved orders and keep the invoice register in sequence
  • Assist with GST and TDS entries and their working papers under supervision, for review by a senior accountant or the company’s CA before anything is filed
  • Post accruals, prepayments and other adjustments as instructed during month-end and clear the items on the closing checklist by the due date
  • Update the fixed asset register and the outstanding receivables and payables lists, and share them with the finance lead each week
  • Pull out the ledgers, bills and vouchers that auditors ask for and answer simple queries from the records
  • File vouchers and supporting bills in order, scanned and easy to find by date or voucher number

What we are looking for

  • Clear grasp of accounting basics: double entry, debit and credit rules, journals, ledgers and how a trial balance is built
  • Hands-on use of Tally Prime or another accounting package: can create a ledger, pass a voucher and print a trial balance
  • Excel good enough to match a supplier statement with the ledger: filters, a lookup formula and a simple pivot table
  • Accuracy with figures and a habit of checking each entry against the bill or bank line
  • Basic idea of what GST invoices and TDS deductions are, with seniors teaching the rest
  • Clear, polite email writing to chase vendors and colleagues for missing bills and approvals
  • Integrity with money and bank details: reports a difference instead of adjusting a figure to make totals agree
  • Ability to plan month-end tasks, meet agreed deadlines and flag workload problems to the senior accountant

Good to have

  • Tally certification or a short course in accounting software
  • Internship or articleship experience in a CA firm or a company finance team
  • CA Inter, CMA Inter or CS Executive cleared or in progress
  • Familiarity with Zoho Books or an ERP such as SAP Business One
  • A short course on GST and TDS basics
  • Comfort with the numeric keypad for fast, accurate entry

Who can apply

B.Com (any specialisation), BBA, BMS, BAF, M.Com or an MBA in finance, or a diploma in accounting. Students pursuing CA, CMA or CS are welcome to apply if they can manage the working hours alongside their studies.

How to apply

Apply through this job post by [Apply by]. Shortlisted candidates will hear from us about the next steps.

2. Accountant internship

Accountant intern

Company: [Company name]
Location: [Location] · Work mode: [Work mode]
Employment type: Internship · Duration: [Internship duration]
Stipend: [Stipend for the internship]
Joining: [Joining date] · Apply by: [Apply by]

About [Company name]

[About your company]

About the role

[Company name] is looking for an accounts intern to learn bookkeeping alongside the finance team. The intern practises voucher entry, helps with bank and party reconciliations and organises bills for audits. A senior accountant guides each task and reviews the work. It suits a commerce student who wants real exposure to accounting software and month-end work.

What you will do

  • Enter purchase and expense vouchers in the accounting software after the supervisor has checked the bills
  • Match one bank account’s statement with its ledger and list the differences for review
  • Sort, number and scan bills and vouchers into a clear folder structure
  • Summarise petty cash and expense bills in Excel at the end of each week
  • Follow up with colleagues and vendors for missing bills and invoices
  • Tick off tasks on the month-end closing checklist as the supervisor assigns them
  • Write a short weekly note on what was booked, what was corrected and what was learnt

What we are looking for

  • Current student or recent graduate in B.Com, BBA, BMS, M.Com or a related stream
  • Has studied journals, ledgers and the trial balance, or is learning them now
  • Basic Excel and a willingness to learn Tally or the accounting software the team uses
  • Careful with numbers and ready to ask when unsure
  • Available on the weekdays and for the length of time set out in the internship offer

Who can apply

B.Com (any specialisation), BBA, BMS, BAF, M.Com or an MBA in finance, or a diploma in accounting. Students pursuing CA, CMA or CS are welcome to apply if they can manage the working hours alongside their studies.

How to apply

Apply through this job post by [Apply by]. Shortlisted candidates will hear from us about the next steps.

Other titles for this role

Accountant, Junior accountant, Accounts executive, Assistant accountant, Trainee accountant, Accounts and finance executive.

Screening questions to add to your job post

  1. A supplier invoice dated 29 August reaches you on 4 September for goods received in August. Which month do you book it in, and why? Look for awareness of the August cut-off, a check of the goods receipt and of any entry already posted, and a check with a senior before booking. Accept an answer that avoids a duplicate entry. Do not require the words ‘accrual’ or ‘provision’.
  2. Your bank ledger balance differs from the bank statement. Give two reasons that are not mistakes. Cheques issued but not yet cleared, deposits not yet credited, and bank charges or interest not yet booked are all fair answers. Two valid reasons show the applicant knows what a reconciliation is for.
  3. Which accounting software have you used? Name one voucher type you entered and say what it recorded. A specific answer, such as a payment voucher for a supplier bill, shows hands-on use. If the answer is only ‘I know Tally’, ask for the last voucher the applicant entered before judging.
  4. Which Excel feature would you use to compare a supplier’s statement with your ledger, and why? A lookup formula, a pivot table or a COUNTIF check are all fine. You want someone who matches by invoice number instead of reading line by line.
  5. You cannot trace a small difference while reconciling a bank account. What do you do? The right answer is to keep looking, note the item and tell a senior. Anyone who would quietly adjust the ledger to make totals agree is a risk in a finance role.
  6. In your own words, what are GST and TDS, and which part of them have you worked on, if any? A fresher needs to know what the terms mean, not quote rules. An honest answer such as ‘I entered GST purchase invoices during an internship’ beats a memorised definition.
  7. How do you check your own entries before you hand them over? Look for a concrete method: totals agreed to the batch of bills, a trial balance check, tick marks on documents. Careful people can describe how they catch their own errors.

What to look for when you shortlist

  • A project, internship or part-time job where they handled real vouchers or invoices, even in a family business or a CA’s office.
  • A resume that names the tasks done in the software, such as vouchers, ledgers and reconciliations, instead of only listing Tally and Excel.
  • An application free of spelling and figure errors, since attention to detail shows up there first.
  • Clear reasoning on the cut-off and bank difference questions, even when the wording is not perfect.
  • Steady progress in a CA, CMA or CS course or an accounting-software certificate, which shows they can stay with detailed work.
  • Comfort saying ‘I am not sure, I will check’ instead of guessing.

Mistakes to avoid in this job description

  • Making a fresher the sole owner of GST or TDS return filing. Keep the fresher on entries and workings, and keep sign-off with a senior accountant or your CA.
  • Listing ‘MS Office and Tally’ as the only skills. Name the tasks, such as bank reconciliation, supplier statements and vouchers, so applicants can judge themselves and you can test them.
  • Using one title for different jobs. Data entry, accounts executive and finance analyst are different roles, so say whether the work is mostly entry, reconciliation or reporting.
  • Skipping a practical test. Use fictional bills and a fictional bank statement in the software your team uses, then check the trial balance and ask the applicant to explain one entry.
  • Giving a new joiner bank login or payment release rights in week one. Let the fresher prepare payment lists, and keep approval and release with a senior under your internal control policy.

Questions about hiring an accountant

What should a fresher accountant know?

A fresher accountant should understand double entry, ledgers and the trial balance, and should have passed vouchers in at least one accounting package such as Tally Prime. Add basic Excel, careful data entry and a general idea of what GST and TDS are. Do not expect independent filing or tax judgement from a new graduate.

Is Tally compulsory for a fresher accountant?

No. What matters is that the applicant knows one accounting package well and can learn yours quickly. Ask for the software your team runs. If you use Tally, shortlist people who have passed vouchers in it. If you use Zoho Books or an ERP, strong Tally users are still worth interviewing, because voucher logic carries over.

What is the difference between an accountant, an accounts executive and a bookkeeper?

Titles vary by company, so list the tasks rather than rely on the name. A bookkeeper records transactions. An accounts executive also handles reconciliations, invoicing and follow-ups. An accountant adds adjustments, schedules and month-end closing, and reviews other people’s entries. For a fresher, ‘junior accountant’ or ‘accounts executive’ sets the right expectation.

Should a fresher accountant handle GST and TDS?

A fresher can prepare entries and workings under supervision. Keep return filing, tax judgement and final sign-off with a senior accountant or your CA. Agree with your CA what the fresher should prepare, write that into the job description and follow your company’s policy for approvals. Anything beyond that is a training goal, not a day-one duty.

How do I test a fresher accountant before hiring?

Use fictional bills and a fictional bank statement in the accounting software your team uses. Ask for voucher entries, a short reconciliation and a trial balance, then discuss one entry. Agree a short time limit in advance. Mark accuracy, checks performed and how clearly the applicant explains unresolved differences.

Where can I find fresher accountants?

Try commerce college placement cells, CA and CMA coaching institutes and staff referrals. You can also post the job free on LineupX, with no limit on the number of jobs, and add screening questions from this page. Put the software name and the main tasks in the post so that only suitable applicants reply.

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